Expiry forecast
See where dates are stacking up: what expires this month, next month and beyond, across every bag, so a pile of replacements is one job rather than twenty surprises.
Kit · checklists · medicines
Every bag checked. Far less checking.
Packhorse is kit, checklists and medicines* tracking for clinical teams. Describe your bags once, then check them in a couple of minutes — on a phone, a tablet, or a check station in the store room.
Scales from single operators to large teams.
* Medicines tracking is part of Packhorse Pro.
Where it runs
In a pocket
Back at base
In the store room
Check a bag from wherever you are
The same check, sized for where it happens. No app store, no install, and no shared login to leak.
Phone
Scan the label on a bag and its check opens on the phone already in your hand. A tablet or a computer works the same way.
Admin
Forecasts, history and the kit catalogue. See all of your kit in one place.
Check station
A tablet on the wall with a reader beside it. Staff tap their ID card to sign in, and tapping a bag’s label on the reader goes straight to that bag — no PIN, no searching a list. Station hardware is a Pro+ option.
On the admin side
What the checks give you back
A paper checklist is good at asking questions and useless at keeping the answers. So is a form that empties into a spreadsheet nobody opens. Packhorse keeps every tick, date and signature and does something with them.
An audit trail without the folder
Who checked which bag, when, what they found and what they signed. Kept, searchable and exportable.
Bags that have gone quiet
See what is overdue or missing.
Operational checklists
Start of shift, vehicle, station, equipment tests. The same short flow, without a kit list behind it.
One catalogue of items
Items are defined once and reused across bag types, so a product change is one edit rather than forty.
One organisation, many teams
Bases, teams and bags stay separate. People see the kit they are responsible for.
The whole point
Tracking things properly means checking them less
A bag opened twice a week should not cost the same in checks as one used once a year. Every section decides how much detail it is worth, and the check only asks for what you chose.
Per section
Only track what needs tracking
A section can hold no dates at all, the earliest date in it, a date per item, or a monthly look. Set once, per section.
Once
Recorded, then watched
A date goes in the first time the item does. After that it is watched rather than re-read, and it surfaces when it is close.
Rhythm
Monthly instead of every use
A bag opened on every job can hold its expiry checking to once a month, so the check after each job stays down to contents.
Carry-forward
Starts where the last one finished
Missing and opened items persist until someone deals with them, rather than being rediscovered every morning.
Packhorse Pro
Every ampoule, from the delivery note to the patient
Track your drugs from delivery to patient. Stock that balances at batch level, records that stand up months later, and purchasing that already knows what you are about to run out of. Pro sits on top of Packhorse — the kit checks work exactly the same underneath.
Deliverybooked in, witnessed
Storebase 1, running balance
Bagresponse bag 4, drugs
Administeredsigned, witnessed, timed
Batch AZ‑4471 Exp 04/27 — one record, followed through four places
01 — Medicines management
Every ampoule you hold, in one live balance
Stock you can actually see
Every store and every bag in one running balance. What you hold, where it is and what is close to expiry, live, without opening a register.
Batch-to-patient tracking
Batch number and expiry travel with the stock from the delivery into the store, into the bag, and out to the patient it was given to. Ask where a batch went and there is an answer.
Balances forecast forward
Usage tells Packhorse how fast a thing actually goes, so you get told what to order and roughly when — not after the cupboard is empty.
Two signatures where it matters
Administration, removal and disposal can require a witness. Both names, the time and the reason are captured as it happens.
Discrepancies raised, not buried
When a count does not match, it becomes an incident with its own record instead of a note in a margin.
02 — Order control
Know what to order before you run out
Pick lists
Add items to a pick list as you go round the stores, then turn the list into order requests you can send to your suppliers.
Orders you can follow
Add PO numbers, track what has been ordered and receipt deliveries against it, so an order stops being an email somebody half remembers sending.
Pricing and spend
See who stocks what and at what price, with variants of the same item grouped across suppliers. Then see what you have actually spent, and where.
Plans
Pricing
Packhorse
£49/ month
30-day free trial
Kit tracking and checks, for a service that wants to stop using paper or generic forms.
- Bag types, sections and checks
- Expiry tracking and forecasting
- Operational checklists
- Full check history and export
Packhorse Pro
From £249/ month
Add medicines and purchasing when you need them. Everything in Packhorse carries on unchanged.
- Stores and batch-level stock
- Delivery-to-patient traceability
- Witnessed records and incidents
- Pick lists, purchase orders and receipting, for kit and drugs
- Suppliers, prices and shared item variants
- Balance forecasts and reorder guidance
Packhorse Pro+
Talk to ustailored to the service
For larger services who want a hand getting their kit and medicines in.
- Supported onboarding
- Enhanced support
- Optional check stations that read staff ID cards, and NFC fobs on bags — no PINs, no searching for the right bag
Next
Bring a bag and let’s get started
Sign up, put one real kit list in, and run your first check the same afternoon. Thirty days free, no payment details, nothing to install.