All your kit checked. But you do less checking. Packhorse tracks the kit in your bags, any custom checklist, and can manage your drugs and orders. Set up templates for your kit, and check it in a couple of minutes. Simple, quick, efficient.
Start a 30-day free trial - no payment details required. Try us out by putting one of your bags in, and run your first check. Or get in touch for a demo.
Why it exists
A paper checklist is good at asking questions and useless at keeping the answers. So is a form that empties into a spreadsheet nobody opens. Packhorse keeps every tick, date and signature, and does something with them.
Packhorse runs on phones, tablets and computers. With Pro+ we can set up stations with scanners, to tap bags and ID cards for easy login and checks.
Tracking things properly
A bag opened twice a week shouldn't be checked for dates in the same way as one that you open once a year. You can organise your kit and customise how you want to make sure your kit is ready:
- monthly checks
- track earliest dates
- track everything
- don't track dates
- Set up kit templates and create bags, pouches or carts based on them
- Change your kit and it updates everywhere immediately
- Missing or expired items, and future expiry dates, all stored and shared
- See what is expiring and when, across all of your kit
- No more surprises, don't run out of stock because all of your kit went out of date without knowing
- Add custom checklists or forms for vehicle checks, start of shift checks, kit tests, equipment checks etc
- Anomalies are collected, flagged, and organised. Set up automated notifications on a per-question basis
- Items are defined once and re-used across bags
- Easily find items across bags
- Make one edit instead of changing 40 bags
- Who checked which bag, when, what they found, and what they signed
- Kept, searchable, exportable
- Organise your kit and set up filtered portals so people only check the kit they're responsible for
Every plan
Kit templates and kit lists / Expiry tracking and forecasting / Operational checklists / Item catalogue / Full check history and export / Teams and bases / Phone, tablet and computer / No app store, no install
Packhorse Pro
For larger teams. Adds drug and order management. from£249/mo- Live balance
- Forecast based on how fast things are actually used, combined with expected expiry wastage to advise you what to order and when
- Batch tracking (reconcile from deposit into your store up to consumption: patient use, waste, expiry etc.)
- Automated batch and expiry scanning with human confirmation, using manufacturer QR codes or opt-in AI vial batch recognition
- Witnessed records optional for depositing, withdrawing and consuming drugs
- Flagged errors: people make mistakes. Packhorse tracks where they occurred and offers slow-time resolution. Tidy, auditable mistakes.
- Pick lists and orders: walk the store, build a list, and automatically generate per-supplier order requests. Reconcile against PO numbers and track order status.
- Prices and spend: find out who your suppliers are for any item and at what price, and easily see total spends on individual drugs or consumables
Pro+ adds supported onboarding, enhanced support, and check stations that read staff ID cards, with NFC fobs on the bags.